How gather is Your valuable Data?

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Dr. Sky Moore is one smart guy who conception he had his data backup under control. For his large chiropractic enterprise practice, he entrusted the backup of his primary enterprise data to a cassette backup law and a busy office manager. For reasons still not clear, the process of backing up data to tapes was neglected for three full weeks.

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You guessed it - their main law crashed and the office was without three weeks worth of primary data. When he tried to recover data that included electronic files, finances and customer billing information, he found that the tape backup wouldn't work. Forensic specialists were called in to the tune of ,000, but they were able to recover just 10 percent of the data.

Dr. Moore and his staff worked frantically for two months trying to reconstruct data from paper records, calling vendors and other partner companies to re-gather information, notifying assurance companies of the loss of sick person files, and more. How embarrassing and expensive do you think that was?

Nineteen out of twenty small businesses that lose their primary data for more than two weeks go out of business. Dr. Moore beat the odds, but at a great price.

Do you have good intentions, but also find yourself too busy to make sure your own data is secure? Do you achieve quarterly back-ups?

If you do not backup, or your enterprise does not have a quarterly backup plan, you are not alone. A 2005 survey sponsored by Harris Interactive revealed that 35 percent of U.S. Adults with data on a Pc never back up their files. While 89 percent admit they should backup, 76 percent of those assuredly doing it backup only once a month or less. And 44 percent say that due to a virus, hardware or software malfunction; they've lost foremost information.

How procure is your primary data? To find out, use this checklist to decide your backup quotient.

Is your data backed up on a quarterly basis? (Daily = 10 points, Weekly = 5, Monthly = 2, Less = 0) Are backups automated? Automation allows you to set the backup process once and let it run on agenda without your intervention. (Y = 5, N = 0) Is the backup media (Cd, flash drive, etc.) encrypted? Encryption protects against theft of your data, protecting you from lawsuits, upset clients and other bad things. (Y = 10, N = 0) Is the backup copy stored off-site? Off-site warehouse protects against loss due to situations like fire, flood, theft or worker sabotage. (Y = 5, N = 0) Is the backup copy stored in a location that is accessible? Data should be stored in a geographically remote location with way via Internet for immediate access. (Y = 5, N = 0) Do you achieve periodic tests to recover your data? people corollary disciplined backup procedures only to find out, too late, that whether they have backed up the wrong data or that the backup methods was flawed - tapes or Cds have decayed, or backup law is corrupted. (Y = 5, N = 0) How often do you guide a periodic communicate of the data included in the backup? Over time the type of files you backup may turn as you use new programs and folders. You may also be backing up data that is no longer valuable. (2 months = 10, 6 months = 5, No quarterly process = 0)

So, how well did you do? If you scored a exquisite 50, green light, good job - your primary enterprise data is safe. If you scored 35 to 45, yellow light: be cautious, you aren't fully protected. And if you scored under 35, red-alert! Your data is not very procure and you could find yourself in the same boat as Dr. Moore or countless others who didn't think it could happen to me.
According to the Small enterprise Administration, 99.7 percent of all businesses in the U.S. Are small firms and 53 percent are home-based businesses. As a businessman who has had the chance of working with Fortune 100 companies for years and as a serial entrepreneur running small businesses, I've got a lot of respect for small enterprise owners. We need to have a lot of expertise in what we do, but be smart adequate to farm out what we can't do, or don't have time for.

Consider this: if Dr. Moore had used an automatic system, he may have found recovering his data a breeze. For example, a small non-profit organization in Metro Denver recently had an chance to receive new equipment through a grant. They decided to have automatic encrypted backups over the Internet, rather than training their staff on how to do tape backups and buying the primary equipment and tapes or Cd's. In the first year, rather than spending ,500 to ,000 on hardware, software and materials for the year, they spent only 0 on backup fees.

But the story doesn't stop there. Within six months of automating their backups, the organization discovered that their database had come to be corrupt and needed to be restored. They were able to fast restore their primary data in just 30 minutes.

When you control a small business, you know that time is money. Offsite backup solutions make financial sense to those who don't want to waste time on shaky solutions, like Dr. Moore who depended upon his busy staff. Professional backups can cost as petite as a month for 2Gb of data without the hassles or dangers of manually backing up to a tape, Cd, flash drive or other media.

In other instance, Chris Kaiser, president of C-Squared Computer Consulting, told me about his client, a local enterprise that had a server with a tape backup. The server had an unfortunate meltdown and the enterprise had to wait for the part to ship from Texas; they were without their server for four enterprise days. No one assuredly knows how much enterprise was lost while those four days, but it could be ten's of thousands of dollars. As a result, the enterprise called C-Squared to install a remote backup explication and now are no longer dependent upon their server and they have instant way to their primary data via the Internet.

In the past, sensitive facts was in the form of paper documents that could be stored and shredded when no longer needed. Today, with much of this facts kept electronically, hard disk crashes, human error, natural disasters (such as tornadoes, fires and Colorado snowstorms) can pose a grave qoute for a business.

You took the test. How procure is your primary data? What is the cost to your enterprise if you lose this primary data?

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